The concept and importance of office and office management.

The concept and importance of office and office management

The office is the definite place to work in the literal sense. It is a unit of the organization. In the administrative sense, the office can be called a definite place, the building where the employees are present to conduct administrative activities and carry out various activities on the issues of concern to their service recipients. 

The office usually consists of employees, service recipients, physical equipment, information technology, or its mechanism and work process for achieving certain objectives. 

Not only is there always space in the office, but the work itself is important, so the work itself is the office.

Office functions

Basic tasks

• Receiving and collecting information
• Archiving information
• Organize and analyze information
• To get information

Supporting tasks

• Managerial work
• Staff related work
• Public relations, coordinating work
• Property protection work
• Arranging office supplies and spices
• To coordinate

The concept of office management

Office management is all the activities that are done to make the work of the office effective and to provide the service spontaneously.

In other words, office management is the task of combining and mobilizing the resources in the office effectively and using them to achieve the required results. 

Generally, human resources, material resources, financial resources, information sources, records, and institutional memory, market, and external environment, etc. are available in the office. 

The art of combining, operating, and managing these resources appropriately is called office management.

Office management is the planning, organizing, staffing, directing, coordinating, monitoring, budgeting, reporting / evaluating work to run any office smoothly and to carry out the work of the office in a well-organized, well-organized, scientific and effective manner.

Features of office management:-

• Office management is an art as well as a science.
• The office focuses on a specific purpose for editing.
• The office has physical, financial, humanitarian, and information resources. Which is fully operated, coordinated, and coordinated.
• Management is affected by the external and internal environments.
• The reflection of office management is reflected in the service flow.

Importance of office management:

• In order to achieve the objectives of the office level of the organization in time, there should be proper management of the office.
• To reduce costs by making maximum use of resources
• To increase profits, to provide simple and effective service to the public service office
• To use information and communication effectively
• Appropriate work, to create an environment
• To manage the staff scientifically, to get motivated and capable staff
• To institutionalize change and development
• To enable the office to use the opportunities created by change
• To maintain coordination and uniformity in work
• To establish public relations